sasia e materialit arkivor
Term: sasia e materialit arkivor Language: albanian Description: NULL
dokumente audio-pamore
Term: dokumente audio-pamore Language: albanian Description: NULL
sub-series
Term: sub-series Language: english Description: A body of documents within a series readily identifiable in terms of filing arrangement, type, form, or content (ICA)
summary of records
Term: summary of records Language: english Description: Finding aid. It describes sistematically all the fonds retained in an archival institution or in a multiplicity of archival institutions having the same institutional nature (CARUCCI)
transfer
Term: transfer Language: english Description: Operation by which a central or local state authority transfers periodically the non-current documentation to the appropriate State Archives after a disposal (CARUCCI)
unit of description
Term: unit of description Language: english Description: A document or set of documents in any physical form, treated as an entity, and, as such, forming the basis for a single description (ISAD)
user
Term: user Language: english Description: Person or institution making use of an archive (IIAS)
قائمة الاتاحة
Term: قائمة الاتاحة Language: albanian Description: الوثيقة التي تضبط مسؤولية محتفظ الوثيقة في ضمان تعريف دقيق لمجموعة من الوثائق.
principle of provenance
Term: principle of provenance Language: english Description: The basic principle that records/archives of the same provenance must not be intermingled with those of any other provevance (ICA) Historical principle consisting of giving back to the series their original order (CARUCCI)
private archives
Term: private archives Language: english Description: Records/archives of nongovernmental provenance (ICA)
provenance
Term: provenance Language: english Description: The relationships between records and the organizations or individuals that created, accumulated and/or maintained and used them in the conduct of personal or corporate activity (INTERPARES)
record
Term: record Language: english Description: Written evidence of a juridical event, drawn up in conformity with particular patterns that assign to the document public and legal faith. (CARUCCI)
records management
Term: records management Language: english Description: A field of management responsible for the efficient and systematic control of the creation, maintenance, use, and disposition of records (ICA)
records schedule
Term: records schedule Language: english Description: A document providing description of records series and/or classes and specifying their authorized dispositions (INTERPARES)
reference number
Term: reference number Language: english Description: The unique number assigned to series, file(s), items to facilitate storage and retrieval
registry
Term: registry Language: english Description: A unit of an agency responsible for the creation, control and maintenance of current records and/or semicurrent record (ICA)
registry principle
Term: registry principle Language: english Description: The principle that archives of a single provenance should retain the arrangement (including the reference numbers) established by the creator in order to preserve existing relationships (ICA)
restoration of original order
Term: restoration of original order Language: english Description: NULL
restricted access
Term: restricted access Language: english Description: A limitation on access to records/archives, to individual documents or to information of a specified type (ICA)
retention
Term: retention Language: english Description: The length of time that records should be retained before they are transferred to an archive (ICA)
retrieval
Term: retrieval Language: english Description: A set of rules governing searching and finding records (INTERPARES)
semi-current records
Term: semi-current records Language: english Description: Records required so infrequently in the conduct of current business that they should be moved from an office to a holding area or directly to a records centre, pending their ultimate disposition (ICA)
series
Term: series Language: english Description: Every grouping of documents having homogeneous features, inside a fond. It can be structured in sub-series (CARUCCI)
inventory
Term: inventory Language: english Description: Research tool. It describes analitically or sketchily all the archival units of an arranged fond (CARUCCI)
item
Term: item Language: english Description: The document or collection of documents, binded or grouped in an organic way, forming an indivisible unit: register, volume, bundle, file. When considering the totality of the documentation, an item is the box in which…
keyword
Term: keyword Language: english Description: A word or group of words taken from the title or text of a document characterising its content and facilitating its retrieval (ICA)
legal protection
Term: legal protection Language: english Description: The operational functions of the State Archival Departments concerning the guardianship on the arfhives of the central and off-center state offices and on the private archives, usually kept by the creator or by culural…
level of description
Term: level of description Language: english Description: The position of the unit of description in the hierarchy of the fonds (ISAD)
list
Term: list Language: english Description: A list showing sketchily the documentation included in every box and in every register of a non arranged fond, following the order in which the single units are actually stored (CARUCCI)
location index
Term: location index Language: english Description: Research tool to describe all the fonds stored in an institution following the order in which they are placed in the repositories (CARUCCI)
management
Term: management Language: english Description: The management of a document and the professionals dealing with this process (IIAS)
medium
Term: medium Language: english Description: The physical material or substance upon which information can be or is recorded or stored (INTERPARES)
metadata
Term: metadata Language: english Description: 1)Information that characterizes another information resource, especially for purposes of documenting, describing, preserving or managing that resource. 2)Any file or database that holds information about a document, records aggregation or another database’s structure (INTERPARES)
minutes
Term: minutes Language: english Description: The final draft of a document (ICA)
non-current records
Term: non-current records Language: english Description: Records no longer needed by their creator to conduct current business (ICA)
non-paper documentation
Term: non-paper documentation Language: english Description: NULL
open file
Term: open file Language: english Description: A file with no restrictions as to access (ICA)
original
Term: original Language: english Description: The initially created document as distinguished from any copy thereof (ICA)
personal papers
Term: personal papers Language: english Description: The private documents accumulated by or belonging to an individual and subject to his/her disposition (ICA)
preservation
Term: preservation Language: english Description: The totality of processes and operations involved in the stabilization and protection of documents against damage or deterioration and in the treatment of damaged or deteriorated documents. Preservation may also include the transfer of information…
principle of pertinence
Term: principle of pertinence Language: english Description: A principle, now mostly rejected, for the arrangement of archives in terms of their subject content regardless of their provenance and original order (ICA)
digitalization
Term: digitalization Language: english Description: The dump of data to a digital format (IIAS)
disposal
Term: disposal Language: english Description: Operation to select the part of documentation to be definitively thrown away before the rest of it is moved to a State Archives or in the historical section of a public authority (CARUCCI)
disposal date
Term: disposal date Language: english Description: The date on which the specified disposal actions should be initiated as provided in the preservation schedule (IIAS)
disposal list
Term: disposal list Language: english Description: A document providing one-time only legal authorisation for the disposal of the records specified therein (ICA)
document
Term: document Language: english Description: Written proof of a juridical event, drawn up in conformity with particular patterns that assign to the document public and legal faith. (CARUCCI)
documentation
Term: documentation Language: english Description: All material taht serves primarily to describe a system and make it more readily understandable, rather than to contribute in some way to the actual operation of the system (INTERPARES)
draft
Term: draft Language: english Description: The copy remaiming to the sender of every paper sent (CARUCCI)
engrossed copy
Term: engrossed copy Language: english Description: The final copy of a document, proper in all its tangible and formal elements (CARUCCI)
file
Term: file Language: english Description: Archival unit made of documents concerning a well-defined affair, in chronological order and preserved in a folder or a binding. The file is the basic undivisible unit of an archive, whereas the folder, containing various…
filing
Term: filing Language: english Description: The operations leading to the tidy arrangement and the registration of documents in an archive (IIAS)
filing plan / system
Term: filing plan / system Language: english Description: Classification scheme structured in categories and if needed in further sub-divisions, whereby the documents of a current archive are grouped together in a logical order (CARUCCI)
finding aid
Term: finding aid Language: english Description: All the tools containing an analytical or sketchy description of the archival units or of the single documents which create an archive or an archival fond (CARUCCI)
folder
Term: folder Language: english Description: The documents wallet gathering all the acts of a file (IIAS)
fond
Term: fond Language: english Description: The documents produced or acquired by a creator (bench, central and off-center state offices; public authorities; private institutions, families and persons) during the development of their activities. All the documents costituting the archive are therefore…
form
Term: form Language: english Description: A class of documents distinguished on the basis of common physical (e.g. water colour, drawing) and/or intellectual (e.g. diary, journal, day book, minute book) characteristics of a document (ISAD)
guide
Term: guide Language: english Description: Research tool. It describes sistematically all the fonds preserved in an archival institution or in a set of archival insitutions having the same institutional character. In the first case they are called special guides, in…
historical archives
Term: historical archives Language: english Description: The historical archive made by a creator is the section of the documentation concerning run out affaires, to be destined – after the disposal – to a permanent preservation in order to grant in…
information management
Term: information management Language: english Description: The administration of information, its use and transmission, and the application of theories and techniques of information science to create, modify or improve information handling system (ICA)
information retrieval (system)
Term: information retrieval (system) Language: english Description: A set of procedures, usually automated, by which references to or the data contained in documents are indexed and stored in such a manner that they can be retrieved in response to specific…
audio-visual archives
Term: audio-visual archives Language: english Description: Archives in pictorial and/or aural form, regardless of format (ICA)
audio-visual records
Term: audio-visual records Language: english Description: Records in pictorial and/or aural form, regardless of format (INTERPARES)
authority control
Term: authority control Language: english Description: The control of standardized terms, including names (personal, corporate or geographic) used as access points (ISAD)
box
Term: box Language: english Description: Container in which the files – or in case of single not filed documents – the single documents are collected and kept. Italian synonyms: faldone, cartella, mazzo, pacco, fascio, filza (CARUCCI)
brief
Term: brief Language: english Description: Summary of different extent of the contents of a single document, in which the essential elements for its identification are given: place and date, name of the author, the addressee and the parties, subject of…
catalogue
Term: catalogue Language: english Description: An archival finding aid describing individual documents of a specific type, e.g. maps, documents brought together for a specific purpose e.g. an exhibition or relating to a defined subject (ICA)
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