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20 Maggio 2021

chronological file

Term: chronological file Language: english Description: A file containing copies of documents arranged in chronological order (ICA)

20 Maggio 2021

closed file

Term: closed file Language: english Description: 1) A file containg documents on which action has been completed and to which additional documents are not likely to be added 2) A file to which access is restricted or denied (ICA)

20 Maggio 2021

closed record group

Term: closed record group Language: english Description: A record group to which further records are notl likely to be added because of the abolition of the creating body, major administrative reorganisation, or basic change in the filing plan/system (ICA)

20 Maggio 2021

creator

Term: creator Language: english Description: The corporate body, family or person that created, accumulated and/or maintained records in the conduct of personal or corporate activity (ISAD)

20 Maggio 2021

current records

Term: current records Language: english Description: The documentation concerning ongoing affairs; in this phase the documentation is basically used for administrative and practical purposes (CARUCCI)

20 Maggio 2021

custody

Term: custody Language: english Description: The basic responsability for guardianship of records/archives based upon their physical possession but not necessarily implying legal title (INTERPARES)

20 Maggio 2021

data

Term: data Language: english Description: Facts or instructions represented in a formalised manner, suitable for transmission, interpretation or processing manually or automatically (ICA)

20 Maggio 2021

data bank

Term: data bank Language: english Description: A collection of files and/or group of files relating to a given subject area and assembled to be made available to various users (ICA)

20 Maggio 2021

data base

Term: data base Language: english Description: A structured assembly of logically related data designed to meet various applications but managed indipendently of them (ICA)

20 Maggio 2021

digital management

Term: digital management Language: english Description: The management of a document in a digital way only (IIAS)

20 Maggio 2021

digital record

Term: digital record Language: english Description: A digital document that is treated and maneged as a record (INTERPARES)

20 Maggio 2021

access

Term: access Language: english Description: The right, opportunity or means of finding, using or accessing documents and/or information; in data processing, the process of entering or reteiving data from a memory (IIAS)

20 Maggio 2021

access date

Term: access date Language: english Description: The date at which records/archives become available for consultation by the general public, usually determined by the lapse of a specified number of years (ICA)

20 Maggio 2021

access point

Term: access point Language: english Description: A name, term, keyword, phrase, or code that may be used to search, identify or locate a record, file or document (ICA)

20 Maggio 2021

accession

Term: accession Language: english Description: 1) To take legal and phiysical custody of a body of records and to document it in a register 2) A body of records formally accepted into custody as a unit at a single time…

20 Maggio 2021

accession list

Term: accession list Language: english Description: A record documenting the preserver's acceptance of responsibility for preserving a clearly identified set of records (INTERPARES)

20 Maggio 2021

accrual

Term: accrual Language: english Description: An acquisition of the records of a creator that is additional to the records of the creator already in the custody of the preserver (INTERPARES)

20 Maggio 2021

acquisition

Term: acquisition Language: english Description: 1) An additiion to the holdings of an archival repository or records centre 2) The process of adding to the holdings of an archival repository or records centre (INTERPARES)

20 Maggio 2021

act

Term: act Language: english Description: Written proof of a juridical event, drawn up in conformity with particular patterns that assign to the document public and legal faith. (CARUCCI)

20 Maggio 2021

alienation

Term: alienation Language: english Description: In general archival use, the transfer or loss of custody and/or possession of documents/archives by their costudians or owners to someone not legally entitled (IIAS)

20 Maggio 2021

annexe

Term: annexe Language: english Description: A document limked to another document or file as a proof, clarification or integration of information, or as a memo (CARUCCI)

20 Maggio 2021

appraisal

Term: appraisal Language: english Description: The process of determining the retention period of records (ISAD)

20 Maggio 2021

archival description

Term: archival description Language: english Description: The creation of an accurate representation of a unit of description and its component parts, if any, by capturing, analyzing, organizing and recording information that serves to identify, manage, locate and explain archival materials…

20 Maggio 2021

archival heritage

Term: archival heritage Language: english Description: The creation of an accurate representation of a unit of description and its component parts, if any, by capturing, analyzing, organizing and recording information that serves to identify, manage, locate and explain archival materials…

20 Maggio 2021

archival holdings

Term: archival holdings Language: english Description: The totality of the documents in the custody of a records centre, an archive or a repository (IIAS)

20 Maggio 2021

archival legislation

Term: archival legislation Language: english Description: The body of laws and regulations governing the preservation, accessibility and protection of archives and the organisation of archives in a country (ICA)

20 Maggio 2021

archival science

Term: archival science Language: english Description: The science developing the procedures for preserving, managing, improving and describing by standards the archival heritage (IIAS)

20 Maggio 2021

archives

Term: archives Language: english Description: 1) The documents produced or acquired by a creator (bench, central and off-center state offices; public authorities; private institutions, families and persons) during the development of their activities. All the documents costituting the archive are…

20 Maggio 2021

archives administration

Term: archives administration Language: english Description: Theoretical and pratctical study of the policies, procedures and questions regarding the preservation, reproduction and digital management of archives (IIAS)

20 Maggio 2021

archivist

Term: archivist Language: english Description: A professional educated in archival science and/or responsible for the administration of archives (INTERPARES)

20 Maggio 2021

arrangement

Term: arrangement Language: english Description: The whole operations system to organise sistematically the archival units on the basis of a theoretical principle. Starting from the second half of 18th century, in Italy the principle of provenance has been established, consisting…

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