chronological file
Term: chronological file Language: english Description: A file containing copies of documents arranged in chronological order (ICA)
Term: chronological file Language: english Description: A file containing copies of documents arranged in chronological order (ICA)
Term: closed file Language: english Description: 1) A file containg documents on which action has been completed and to which additional documents are not likely to be added 2) A file to which access is restricted or denied (ICA)
Term: closed record group Language: english Description: A record group to which further records are notl likely to be added because of the abolition of the creating body, major administrative reorganisation, or basic change in the filing plan/system (ICA)
Term: creator Language: english Description: The corporate body, family or person that created, accumulated and/or maintained records in the conduct of personal or corporate activity (ISAD)
Term: current records Language: english Description: The documentation concerning ongoing affairs; in this phase the documentation is basically used for administrative and practical purposes (CARUCCI)
Term: custody Language: english Description: The basic responsability for guardianship of records/archives based upon their physical possession but not necessarily implying legal title (INTERPARES)
Term: data Language: english Description: Facts or instructions represented in a formalised manner, suitable for transmission, interpretation or processing manually or automatically (ICA)
Term: data bank Language: english Description: A collection of files and/or group of files relating to a given subject area and assembled to be made available to various users (ICA)
Term: data base Language: english Description: A structured assembly of logically related data designed to meet various applications but managed indipendently of them (ICA)
Term: digital management Language: english Description: The management of a document in a digital way only (IIAS)
Term: digital record Language: english Description: A digital document that is treated and maneged as a record (INTERPARES)
Term: access Language: english Description: The right, opportunity or means of finding, using or accessing documents and/or information; in data processing, the process of entering or reteiving data from a memory (IIAS)
Term: access date Language: english Description: The date at which records/archives become available for consultation by the general public, usually determined by the lapse of a specified number of years (ICA)
Term: access point Language: english Description: A name, term, keyword, phrase, or code that may be used to search, identify or locate a record, file or document (ICA)
Term: accession Language: english Description: 1) To take legal and phiysical custody of a body of records and to document it in a register 2) A body of records formally accepted into custody as a unit at a single time…
Term: accession list Language: english Description: A record documenting the preserver’s acceptance of responsibility for preserving a clearly identified set of records (INTERPARES)
Term: accrual Language: english Description: An acquisition of the records of a creator that is additional to the records of the creator already in the custody of the preserver (INTERPARES)
Term: acquisition Language: english Description: 1) An additiion to the holdings of an archival repository or records centre 2) The process of adding to the holdings of an archival repository or records centre (INTERPARES)
Term: act Language: english Description: Written proof of a juridical event, drawn up in conformity with particular patterns that assign to the document public and legal faith. (CARUCCI)
Term: alienation Language: english Description: In general archival use, the transfer or loss of custody and/or possession of documents/archives by their costudians or owners to someone not legally entitled (IIAS)
Term: annexe Language: english Description: A document limked to another document or file as a proof, clarification or integration of information, or as a memo (CARUCCI)
Term: appraisal Language: english Description: The process of determining the retention period of records (ISAD)
Term: archival description Language: english Description: The creation of an accurate representation of a unit of description and its component parts, if any, by capturing, analyzing, organizing and recording information that serves to identify, manage, locate and explain archival materials…
Term: archival heritage Language: english Description: The creation of an accurate representation of a unit of description and its component parts, if any, by capturing, analyzing, organizing and recording information that serves to identify, manage, locate and explain archival materials…
Term: archival holdings Language: english Description: The totality of the documents in the custody of a records centre, an archive or a repository (IIAS)
Term: archival legislation Language: english Description: The body of laws and regulations governing the preservation, accessibility and protection of archives and the organisation of archives in a country (ICA)
Term: archival science Language: english Description: The science developing the procedures for preserving, managing, improving and describing by standards the archival heritage (IIAS)
Term: archives Language: english Description: 1) The documents produced or acquired by a creator (bench, central and off-center state offices; public authorities; private institutions, families and persons) during the development of their activities. All the documents costituting the archive are…
Term: archives administration Language: english Description: Theoretical and pratctical study of the policies, procedures and questions regarding the preservation, reproduction and digital management of archives (IIAS)
Term: archivist Language: english Description: A professional educated in archival science and/or responsible for the administration of archives (INTERPARES)
Term: arrangement Language: english Description: The whole operations system to organise sistematically the archival units on the basis of a theoretical principle. Starting from the second half of 18th century, in Italy the principle of provenance has been established, consisting…